MALTEPE DISTRICT GOVERNORSHIP

Foreign Affairs and European Union Project Office

 

BUILDING REGULATION

 

PART ONE

General Principles

Aim,  Scope, Laws, Liability and Definitions

 Aim

 Article 1- The aim of this regulation is to identify scope, legal foundation, authority and responsibilities of the Foreign Affairs and European Union Office with regard to:

  • Developing and executing every kind national and international projects, including research and development ones, on behalf of Maltepe District Governorship.
  • Promoting cooperation between Maltepe District Governorship and universities, municipalities, non-governmental organisational and other public bodies inside and outside Maltepe district.
  • Drawing advantage from international project grants in favour of Maltepe district.
  • Following local, public and private project grants in favour of Maltepe district.
  • Training local organisations on project development, reporting and execution processes.
  • Supporting legal enforcement aligned with the European Union legal acquis and hence staying in coordination with the European Union and Foreign Relations Office of Istanbul Governorship.
  • Keeping in contact with national and international organisations.

Scope

Article 2- This regulation is of relevance to principles and procedures of the project affairs developed by the Foreign Affairs and European Union Project Office in relation with other public organisations, municipalities, universities, non-governmental organisations. While giving these services, the Foreign Affairs and European Union Project Office retains the distributed governance understanding in collaboration with residents, organisations and other public authorities.

Legal Basis

Article 3- This regulation is build on:

  • Law no. 3046 regarding Establishment and Duty Principles of Ministries,
  • Law no. 657 regarding Public Servants,
  • Law no. 5446 regarding Establishment, Coordination and Duty of Development Agencies,
  • Regulation no. 19925 issued in September 1988  regarding Establishment and Working Regulations of the Offices in Central and District Governorship,
  • International agreement between European Union and Turkey signed in  February 2003 regarding Fiscal Cooperation between European Union and Turkey,
  • Regulation no. 26713 issued in November 2007 regarding Grants Allocated for the Projects of Public Organisations and Recognition of the Granted Amounts.
  • Amendment no. 27330 issued in 08.2009 on the Regulation no. 26713 of 11.2007 published in Turkish Official Journal regarding Grants Allocated for the Projects of Public Organisations and Recognition of the Granted Amounts.
  • Circular letter of the Foreign Affairs and European Union Department of Ministry of Interior registered with 2010/6 of 26 January 2001.
  • Approval of Istanbul Governorship registered with no. 217 of February 2005 regarding Establishment of Foreign Affairs and European Union Centres
  • Official writing of the Planning and Coordination Department of Istanbul Governorship registered with no. 15807 of 29 March 2010 regarding European Union Accession Process.

Liability

Article 5- Enforcement of this regulation is legislatively under cover of the Maltepe Governor. Proper implementation of the articles in this regulation is under the supervision of the Director-General of the Foreign Affairs and European Union Project Office, who works under the Maltepe Governor. All other parties involving affiliated and partner organisations undertake their own responsibilities in the the joint projects.

Definitions

Article 6- For the purpose of this regulation, hereinafter:

Governorship shall mean Maltepe District Governorship,

Governor shall mean Maltepe Governor,

Project centre shall mean spatial location of the Foreign Affairs and European Union Project Office located in the governorship building.

Project office shall mean organisational identity of the Foreign Affairs and European Union Project Office,

Director-General shall mean the chief project director in the Maltepe District Governorship, who is a public servant authorised to represent and bind Maltepe Governor with respect to international relationship and project-related issues of the governorship and be in charge of general management, coordination and leadership of the project office.

Project expert shall mean the senior public servant assigned to follow, develop and execute public projects.

Project fellow shall mean the public servant assigned to develop and/or carry out a particular project.

Regulation shall mean herein the building regulation.,

PART TWO

Establishment, Duties, Settlement and Budget

Establishment

Article 6- Project office was established to carry out district implementations with regard to European Union accession process of Turkey, international relations with European Union and non-European Union countries, coordinating governorship affiliated public organisations, non-governmental organisations and private sector for national and international projects, leading or participating in these project in favour of residents living in the Maltepe district.

Duties

Article 7- Project office offers service for the following topics:

  1. To ensure coordination and cooperation between the European Union and Foreign Relations Office in the Governorship of Istanbul.
  2. To provide budget allocation from European Union grant programmes to Maltepe district by developing distinctive and value-added projects.
  3. To bring European Union grant programmes to public attention so that local organisations can take advantage of those programmes.
  4. To develop district-based project plans for national public grants such as those of Ministry of Development, Ministry of Family and Social Policies, Ministry of Labour and Social Security.
  5. To evaluate project proposals in partnership with external entities such as local, national and international governmental or non-governmental organisations.
  6. To give regular briefings to the Governor as to European Union’s policy agenda about Turkey and upcoming national/international projects calls.
  7. To give training about project tracking, writing and execution processes and give public consultancy service to internal/external entities involving public organisations, municipality departments, universities so that they can develop their own projects or partnership proposals.
  8. To support, contribute and, if required, lead scientific social research and development projects within the province of Governorship such as public administration, public health, public security, and education; to disseminate results of these projects through conferences, congresses and workshops.
  9. To stay informed with projects of other organisations and to inform the Governor about those projects.
  10. To perform other tasks entrusted by the Governor

Settlement

Article 8- Project office carry on its activities in the project centre or, if required, any other place indicated by the Governor.

Budget

Article 9- Project office can purchase goods and services to carry out project activities with approval of the Governor. The required allocation is provided by the public organisations under authority of the Governorship.

PART THREE

Personnel Requirements, Assignment Procedures, Duties and Responsibilities, Working Order

Personnel Requirements

Article 10- The personnels to be assigned to the project office are selected among public servants who have the qualifications mentioned below:

  • Director-General embodies a public servant, who is well qualified with sufficient experience in writing and executing national and international projects for National Development Agencies and European Union grant programmes,  quite familiar with scientific research and development projects (preferably holding Master/PhD degree), good command of English (compulsory 80 and above score from the language proficiency examinations of Public Servant Language Test or Foreign Language Test), preferably who can speak a second foreign language.
  • Project expert embodies a public servant, who is experienced in writing and executing national and international projects for National Development Agencies and European Union grant programmes.
  • Project fellow embodies a public servant, who is experienced enough to develop or execute a particular project.

Assignment Procedures

Article 11- The qualified personnels are employed on their written request, acceptance of their recent organisation and approval of the Governor. Their personnel benefits and rights are subject to their principal organisation where they hold tenure-track position.

Authority and Responsibilities

Article 12- Director-general is responsible for and authorised to:

  • To coordinate and manage international relations and project affairs of all internal organisations affiliated to the Governorship.
  • To develop local, national and international project proposals and execute ongoing projects in accordance with the principles stated in this regulation.
  • To prepare work schedules for office personnels and to delegate certain responsibilities to them according to this schedule.
  • To become accountable to the Governor for all works and activities undertaken by office personnels.
  • To perform and follow up all the works entrusted by the Governor.

Project expert is responsible for and authorised to:

  • To develop project proposals and execute ongoing projects in accordance with the principles stated in this regulation.
  • To follow national project agenda and European Union grant programmes and to publish them in the web-site of the office.
  • To make sure project proposals are submitted to related grant programmes in a proper way.

Project fellow is responsible for and authorised to:

  • to make sure the given project tasks and related documents are prepared and delivered on target.
  • to keep a record of incoming and outgoing official documents.
  • to tidy up the project centre and to do requirement list for the office.

Working Order

Article 13- After marked with the Director-General’s initial, all sorts official writings, project reports and proposals are presented to approval of the Governor. The Governor is only one authorised signatory of official documents.

PART FOUR

Enforcement and Implementation

Enforcement

Article 14- This regulation has been enforced by the Governor on the date of 24 November 2016.

Implementation

Article 15- This regulation is implemented under cover of the Governor.

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